Office Manager

OM Duties

• Manages office

• All job scheduling

• Communication

• Inventory management

• All other Admin

• Manage job/project budgets

Recurring Tasks

• Service fusion training for new and existing team members

DAILY

• Investigate and Fix Issues on HIT LIST

• Respond to info@ messages, pay vendors, input invoices etc.

• Check expenses and input inventory order

• Input New Jobs from Customers or Supervisors

• Audit inventory orders, order needed materials

• Runner/errands for supervisors and inventory to work sites

• Assist maintenance supervisors with office needs

• Check Craigslist for Washer/Dryer/Oven/Dishwasher/Fridges for our inventory, purchase and arrange pickup

• Approve Home Depot purchases (text to confirm) and record as necessary

Weekly

• Attends Managers Meeting (OM, PM, TL)

• Organize/clean shop (definition needed)

• Follow up on all Partially Completed Jobs in Service Fusion. Schedule, complete or help get them done

• Follow up on all Dispatched Jobs in Service Fusion. Confirm status, complete or help get them done

  • • Turn Over Status

• Check on OLD jobs and expenses (process needed) (make sure labor/expenses doesn't get booked to invoiced jobs)

• Check, update, Order and input new inventory

• Follow up on all PARTIALLY completed jobs in SF

• Follow up on all AWAITING SCHEDULED jobs in SF

• Confirm ALL appliances and inventory is labeled in the show and matches count in service fusion

Job Ad

Construction and maintenance company looking for an Office Manager to oversee the day to day tasks, such as; invoicing, work orders, auditing and communications. Our team of 25 focuses on mainly residential construction, repair, maintenance and painting. The Office Manager is tasked with overseeing the operations of administration and organization of the team. All work is done in work order management software.

The ideal applicant is someone who is friendly, outgoing, highly organized, has great attention to detail and experience in an office setting. This position will be a full time job. Pay is based on experience. Benefits and bonuses negotiable.

Duties include:

• Invoicing

• Training and on-boarding new and existing team members

• Audits

• Task management

• Office administrative activities

• Project tracking and reporting

• Managing shop inventory & grounds

• Project and work order creation

• Work order compliance, progress and policy enforcement

• Budgets

• Other duties as assigned

Requirements:

• Minimum 2 years of experience in office management and/or workplace experience of construction, repair or other dispatch based business

• Strong computer skills

• Strong attention to detail

• Leadership, organization and great communication are baseline skills

• Experience in budgeting and ensuring effective use of financial resources

• Advanced communication skills (written and verbal)

• Positive attitude and approach to new challenges in an ever-changing environment

• Enthusiasm to take on and learn new things with a can-do attitude

• Ability to stay cool under pressure and keep things light while managing multiple priorities

• Ability to work independently and with different personality types